PROV 40TH ANNIVERSARY – TREASURES WITHIN THE VAULT

In the afternoon I went for a tour of the Vault. It is a vast room, covering almost the whole floor level. Within the storage area they have mainly boxes of paper; there are 700,000 containers that form the collection. On Exhibition, displayed on one wall was a big map reproduction, it showed 10 million acres for agricultural settlement. The very long box that normally holds it comes from the National Historical Museum. They need to get professional removalists to remove it when it has to go anywhere. Ten to thirteen years ago, the plan was spread out on the floor of the Exhibition Building. They have a petition relating to Motor Transport from the 1930’s. Some petition records are in high demand. The repository is not a great space. Not all records look like records. Posters for exhibition are maintained in the same style. The postage stamps are glued on this devalues them. Our guide showed us a nineteenth century desk , he didn’t know why they have it. He thought it might be the desk of the Chief Secretary, it is pre-fabricated.

When archivists go into an agency and decide what they want to take, they don’t find items neatly organised; sometimes they are in the hardware in which they were originally. He showed us a 19th Century stationary pigeonhole cabinet. The filing system was already stored in the pigeon holes. It contained the 1896-1913 correspondence, and it was completely accurate. The correspondence could be moved along with the Cabinet; it is a great tool. There are large pigeon holes down the bottom, for lots of letters on one topic. Subjects that received too much mail for a pigeon hole had to be moved to a bigger space.

 The archive has a number of different colours of boxes – some are acid free. There are 700,000 containers; and they are constantly refreshing the old with the new; some of the items have not been well stored. They also have Prosecutors briefs from the 1930’s, they are stored in the Before box. These are a series of beautiful records lined up in order; it becomes a detective story too when you examine them; there are all sorts of things in the briefs. Volunteers are reconstructing records, so that they can be out together. They have purpose built containers for exhibits e.g. bullets and bottles of poison.

Our guide showed us the Register from the Central Register of Male Prisoners; there are 48,000 listed in registers, they feature photographs. The most popular are digitised and available online. They have had Conservation issues; problems with mould have put some records at risk. He shoed us the Ned Kelly photos, the details with them are interesting; he was punished for sharing two days of tobacco rations with another prisoner. There are thousands of these records available online.

 

©Susan Davies, 2013                      spooky2013lib.wordpress.com

PUBLIC RECORD OFFICE VICTORIA (PROV) – 40TH ANNIVERSARY – EXHIBITION

The exhibition commemorating 40 years of the Public Record Office of Victoria (PROV) was mounted on the front entrance entry floor. The place was abuzz with members of the public who had come to the open day and exhibition. There was a large floor poster at the beginning of the exhibition named Dinty: a community likes to remember; to illustrate some of the items for exhibition.

As individuals or members of a wider group of people who share common values and interests, we make sense of our lives through stories about our past. By choosing to remember certain facts and weaving them into a narrative, our stories give us meaning and a sense of identity.

The Public Record Office Victoria holds records that document how people lived, what they thought and what was important to them. The Council rate records provide statistics on the houses Victorians lived in. School buildings and education records reveal what ideals and standards were passed onto our children. While records about Moomba and other significant cultural events, show how and what we celebrated as a community.

There is a large poster with pictures of items that feature in the collection. The picture at the top of the poster gives detail of the cover of the 1943 children’s book Dinty by Gwen Harrowsmith; which is part of the Education Department’s Ministerial Library.

The centre picture features the building drawings for Carisbrook State School No 1030 (Building Services Agency, VPRS 3686 / p1 SS1030.1)

While the bottom one has the Building Drawings for Queensberry Street Hotham, State School No 307 (Building Services Agency, VPRS 3686 / P1, SS307.10)

Around the edges of the Poster are pictures of book covers from children’s books. These volumes are part of the former special collection of the Education Department’s Ministerial Library, which was acquired by the Education History unit in 1992. In turn, the Education History unit added items to the collection from donors including closed schools and private individuals seeking to leave a memory of their years as either pupils or teachers.

The collection includes textbooks from a wide range of subject areas such as science, religious studies, classics, social studies, music, art and craft, spelling and writing, commerce, domestic arts, history, geography, physical education, mathematics and literature. (Ministry of education and Training, VPRS 13554, various consignments, various units.)

Book covers featured include: Ida Rintoul Outhwaite’s Sixpence to Spend – which has a picture of a rather cute koala in blue shorts with his arm in a long red sock, obviously looking for the sixpence; The Gold Smugglers by John Gunn; Tales of Magic and Might by E.W. Coles; Cullen-Ben-Bong by Bernard O’Reilyy; Seven Little Australians by Ethel S Turner; How the Bunnies Got to Australia, Sixth Progressive Primer; The Silver Skates, Whitcombes Story Books; the Happy Venture story books; Bobby’s First Term, A School Boy’s Story, Whitcombe’s Story Books.

These showed the nature of the collection and illustrated PROV’s role in preserving books and other materials from another time, to give us insight into the education and literature of former generations.

©Susan Davies, 2013                      spooky2013lib.wordpress.com

LEARNING SPACES / CREATIVES IN PUBLIC LIBRARIES OR OTHER LIBRARIES

The initial discussion was about what resources are needed to create Learning Spaces and what learning spaces are. As someone said, public libraries don’t need to have 3D printers; another person cited the example of how at the Moonee Valley Library kids come in to play and be creative. Giving children opportunities for playing and learning is an important part of a library’s role. The male librarian was talking about the library’s Zine collection; and how through that they get people into the library. Once they are in the library and using the resources young people find that the information that is in the books is what makes them important. Libraries should be about information and learning in any medium.

As one librarian said, really successful libraries build connections with the youth. To work with young people on Zines, the question arises, did you get a professional? They got someone who was really passionate and brought her in to run workshops. They also did some in-house promoting; they emphasized that it was local and consequently about preserving our cultural identity. For information on Zines, try the SIC Institute – an American producer in Seattle

A librarian who worked in an academic library described how, after a library refurbishment, they had an open commons seminar room that was being used for different purposes. The reality is that libraries are for intellectual learning, so they have book readings. One person commented, libraries as a whole are a learning space. You can learn however you like in any public library

A staff member from the new Docklands library described how the new Docklands library will have these sorts of learning spaces; it’s opening on May 19 and is a three storey purpose built library. There isn’t any Dewey and the cataloguing is subject based. They have indigenous art; and a wharfie and dock history. There is also a recording studio and a bank of Mac Computers; a performance space that will seat 120 and a Gallery / Exhibition space on every floor

The consensus seemed to be that libraries have to have the equipment and the programs to make use of it; 3D printers are incredibly difficult to work with. Collaborating with the community organisations, TAFE and U3A, is very important. The Baby Boomers are now retired and are available to do these creative things. It’s all about libraries making a space and engaging with the different elements of the local community for things like local history, gardening, and Tool libraries. It’s all about finding out what the communities need.

A librarian from Queensland was talking about how at the Upper Coomera library they have a big room with an easy to clean floor, sinks and cupboards. The community can come in and use it; it’s open and flexible and is a very useful and effective space. They said that one of their other libraries is very high tech, shiny and looks very official; this can be off putting. You need a good communicator to make it work. Using the recording studio is different, people know what to do; they are comfortable using it to create. 

A female librarian from the State Library of Queensland talked about how they bring in creators for interactive things; on one occasion they got teens in, got components and built arcade games. With these programs you have to look at what happens after? What impact does it have on the community? How does it drive the library? The answer is evaluative. There is a program called Ted Talk run by a US librarian. Somebody talked about how at an American library, a boy requested space to create and make a puppet show and then to perform it; they gave him the space and it was a success. The librarians found out later that the kid’s family was homeless and it had made an enormous difference to him to be able to do this. You don’t always see the impact that use of these creative spaces has on people and you may only get anecdotal feedback. We need to expand the public’s perception of what a library is; it is a community hub and is there to fulfil needs. The goals of any library are to tap into the needs of the community they serve.

One librarian talked about how their local Council has existed for 150 years, which is being recognised this year. The local librarians think of this anniversary as an opportunity to tap into the local perspective on history. It’s a matter of the library availing itself of these opportunities. As she said, local groups are often excited when the library approaches them. They have a good partnership between the local PCYC and the Children’s Librarian. They run band nights and encourage young people to play instruments. The PCYC is now looking for other ways to work with the library. Any library needs to utilise the skills of people who live in the community. Then try and loop it back to the collection, that’s the next step.

A New Zealand librarian talked about what they were doing at the Wellington library. The Business Librarian needed to make a space to attract people, so now they have a space downstairs, and stream workshops live; kids learnt how to do 3D modelling. The question is how do we have the tech knowledge? The answer is that quite a lot of the community are happy to come into the library to run stuff; they had a guest speaker from the cemetery trust. Whether a business will participate depends on the individual organisation.

Creating learning or creative spaces is all about social inclusion / exclusion. The group can be small at first and you can build it up. There are also pop-up facilities available. The librarians have to make it reflect what your community wants. There are a lot of people who want to be creative at all stages of their lives.

© Susan Davies 2014             spooky2013lib.wordpress.com

LIBRARY CAMP 2014 – LOCAL HISTORY SESSION

The first session I attended was one on Local History. About 20 people moved into the seminar room, they came from different types of libraries in different states; most had quite a lot of experience. The first person to speak was Julia an Information Services and Community Heritage Librarian. She spoke about the difficulties she was having with engaging the community with local histories and how to go about collecting stories?

 Julia also mentioned some of the computer technology available to those interested in Local History. History PIN is like Pinterest, except it is all about history, it features Pin images that you can post to a map; so people can go to a map of their local area and look at the resources available. It’s a way to find past and present picture contacts on the web. She said they could use it to link pictures and stories of  grandparents and families, and show how the area has changed. Another experienced librarian talked about what her library did in History week: they developed a project to take photos on something in area and update it every year. She mentioned Augmented Reality projects (which I hadn’t heard of before); the project she mentioned was about King Ludwig III, there’s an app on his reign which takes you to various places that were important during his reign; this uses geo-location technology.

Julie from Moonee Ponds said they are looking into creating apps as they are cheap to produce. Somebody mentioned the LAYAR –augmented reality program. A person talked about the connection they have with their local history organisation. They try to collaborate but they have different views on access. Another person talked about how the library they work for has put some of their historical photos on Trove. Janet from Monash library said that they have lots of photos that they would like to digitise, but their local history organisation, who owns some of them, are not keen on digitising. Another person mentioned that you can put a watermark on the photos for copyright purposes. One other librarian said that you can see thumbnails of local history photos on their website, but people have to pay for an actual photo.

I asked Julie if the library worked with local history teachers in the area, because I could remember doing research at the Moonee Ponds library for a unit of Local History in Year 12. I thought having links with schools was a good way of building interest in local history. Julie said that they don’t have any program with schools.

Another librarian talked about activities that Robyn Archer organised to celebrate Canberra’s 100th Anniversary. There were lots of grassroots activities e.g. an activity where people investigated why streets were given their names This linked people who weren’t normally interested in local history; they also had street parties

We then progressed to a description of local history events, at Boorondara library; they have a grandparent / grandchild group, this links the older generation and primary school students. The grandparents talk to the primary school children about the history of the area and sing the songs they sang when younger. They have regular ‘Tracing the History of a House’ sessions as part of local history.

They have created a Conversation Circle about local history and genealogy; this gets people sharing information. They set a time to get together, it’s now a once a month session and there are more people coming along. They do family history, local history and other activities. I t is a low cost and low risk activity; they get regulars coming. A few times they’ve got a speaker in; it’s usually someone plugging a book or a specific event.

A Queensland librarian talked about how the New Farm and Districts Historical Society in Brisbane is a local group that meets regularly at their library; they got Quentin Bryce to speak at one of their sessions and it raised their profile in the community a lot. That sort of event draws in people who have a crossover interest. It enables the library to ask people if they would contribute collections or resources. People lend photos or letters to be digitised. This can be done via a History Pin account

Another librarian talked about the WikiNorthia Project, in which three library services are working together to build a history of the Northern suburbs. Somebody mentioned that there was a paper given at VALA by a librarian from New Zealand; they talked about Kete freeware, which allowed libraries to create online spaces for community contributions to the Christchurch earthquake. (The librarian who gave the paper) was Smeetha Buswas from Auckland City Library. A New Zealand librarian mentioned that there’s also a place on the web that has photos of the oil spill, with stories and text.

There was a bit of discussion about the computer software that makes all of these sites possible. One of the Queensland librarians said that this software has been well taken up. The freeware actual set-up and configuration took 10 minutes. It’s not flash looking, but it seems to have been successful. It enabled her library to get contributions from schools and the community and there has been significant community engagement. One person interviewed a WW1 veteran that they’d seen in their neighbourhood and then they put the interview online. They built an API to harvest local contributions.

The subject of Oral histories was brought up; one librarian talked about how they got local secondary students interviewing people at a retirement village. Kew  Library has a large oral history collection, said one of their librarians. There was an elderly gentleman who played the piano in retirement villages and he interviewed people about their lives.

A librarian from the City of Gold Coast library mentioned how, at their library, they get digital recorders and do micro-histories. They have volunteers interviewing people by getting out into the community and asking them, will you say a few words?  Then they add the recordings to their collection. The librarian from the City of Gold Coast talked about how Gold Coast will be hosting a future Commonwealth Games and what the library and local history buffs can do as a contribution. The idea is that they will be collecting memories as people are generating them.

Somebody commented that the centenary of Gallipoli is next year; and how libraries need to start planning for it now. I mentioned to the librarian from MooneeValley that the man who invented the drip system self-firing device that got Allied forces off Gallipoli without any casualties came from around Essendon, it would be possible for her to use this to generate community interest. She already knew about this and said that he came from Ascot Vale, (which may be outside the library area), but as I recollected later, our Australian History teacher in HSC said that he had his own inventing business in Essendon after the war.

One librarian talked about how light rail is being connected soon in her local area, so the library is looking at ways of recording how light rail will change the suburb and the other transport that has been used in the past. Another woman talked about how she has moved back to the suburb where she lived as a child and is a new user of the Local History area of library. She lives in Carnegie; just down the road from her is the church where her parents got married. She may be able to contribute to the local information.

The experienced librarians talked about how Local History libraries are a place of mutual exchange; people are largely unaware of what they can contribute. Stories and visual memories are changing. Libraries are interested in finding ways to capture local information before it disappears completely. One major problem is that people in the community are unaware that libraries want their information. Some libraries have found that putting out part of an image can generate feedback. It was mentioned that the National Archive of Australia have put photo items from their collection on Flickr; and they ask people to contribute metadata to the images.

© Susan Davies 2014             spooky2013lib.wordpress.com